Are you looking to boost the efficiency and work management flow of your chiropractic clinic? Perhaps you are ready to take the management part of your business to a new level? In this case, you should look for a chiropractic clinic software that helps you to manage your scheduling, billing, documentation, patient retention, and more. Genesis Chiropractic Software is an all in one management system that will help you to manage your entire clinic using just one platform. To learn more about our chiropractic software, call Genesis Chiropractic Software today.
Chiropractic Electronic Health Record (EHR)
Part of your chiropractic clinic will include the health records of patients. Long gone are the days in which paper medical records needed to be stored in files, boxes, and shelves. Today, everything can be stored in a secure, cloud-based platform or database. Known as electronic health records, or EHR, this is a computer software that medical professionals use to track all aspects of a patients’ healthcare. When used in a broader context, chiropractor EHR, or EHR, may also encompass the management functions of scheduling, billing, and so forth. As a chiropractor, EHR will be something to strongly consider having.
Choosing a Chiropractic EHR Software
Choosing a chiropractic EHR software could be time-consuming, especially if you are not familiar with your options or your needs.
Chiropractic EHR provides you with everything contained in a paper chart, and much more. In the last 10 years, thousands of chiropractors have adopted chiropractic EHR software. According to Healthcare in America, up to 85% of chiropractors have utilized this software in their clinics. If you started using an EHR five or ten years ago, and have not graduated to an updated version, now is the time to do so. The same is true for chiropractors who may feel unsatisfied with a second-rate platform. Today, chiropractic EHR software is very sophisticated. To help you understand whether or not it is time to upgrade your EHR, consider the following information and advice.
The Software Should Be User Friendly
When choosing a chiropractor EHR, or switching to a new EHR company like Genesis Chiropractic Software, select a company that offers an intuitive, logical, and user-friendly interface. You and your staff may have little to no knowledge about IT; thus, there is no point in choosing a system that requires a level of expertise beyond that of the standard chiropractor’s team of staff.
More Automation is Better
Older chiropractor EMR systems require more manual inputting, as well as unnecessary steps to complete a task. Newer systems, such as those from Genesis Chiropractic Software, have become more automated. This means your manual tasks in your practice, such as billing or scheduling, are automated rather than manual.
Choose a Company That Offers Training
A good chiropractor EMR system should be easy to navigate; however, nearly all platforms will require some degree of training. A good chiropractic software company will include training in the initial startup stage, and provide ongoing support.
Schedule a Consultation with Prospective EMR Software Companies
Once you have chosen a prospective chiropractic EMR software company, schedule an appointment with them to explore their services in further detail. Whether you are upgrading your current EMR system or have never used one, explain to the company why you are considering their EMR. For example, if you want to keep better records, or manage your billing in a more efficient way, let them know. This will help the chiropractor EMR company to understand your needs and make sure that their services are right for you.
Benefits of Chiropractic EHR
Managing your chiropractic practice without the proper chiropractic EHR software can be a challenge. Here are some of the benefits of implementing this technology into your practice:
- Easy to Use Interface: If your chiropractic practice is like many chiropractic offices, you likely have patients records stored in various different locations. Your staff members may have to spend more time retrieving patient records, slowing down your office’s workflow. By using chiropractic electronic health records, your staff members will be able to retrieve records from a single interface that’s user friendly.
- Simple Scheduling: Chiropractor EHR also allows easy scheduling with accurate information and reminders. If a patient, for example, misses an appointment, your staff members can easily reschedule the appointment and keep the patients on track.
- Accurate Billing: The last thing you want to do is bill your patients incorrectly. Doing so can make your patients very upset and make your chiropractic practice look less reputable. Improper billing can also cost your practice money and time. Chiropractic electronic health records are made with customizable billing solutions and reporting, reducing the risk of inaccurate billing.
- Cost Savings: The cost of paper can add up after time. If you have an EHR solution for your chiropractic practice, you won’t have to use paper at all. You can just store your charting, imaging and other documents digitally. Eliminating paper could potentially help your practice save thousands of dollars a year.
Common Myths About Chiropractic EHR
Although chiropractic EHR has been around for many years, there are still some misconceptions about it, including:
- It’s Difficult to Use: Some chiropractic practices may shy away from installing EHR systems because they think they’re too complicated to use. However, with recent advances in technology, these systems are easier to learn than ever and can be designed for various different industries.
- It Makes Communication Between Staff and Patients too Cold: Some believe EHR systems make communication between staff members and patients too impersonal. However, most patients understand that using EHR software keeps their personal information secure and reduces the risk of errors. Staff members can still have friendly conversations with patients while using this software.
- It Will Slow Down the Flow of Work: While this may have been true many years ago, it isn’t the case today. EHR technology has greatly improved and is much more user-friendly than it once was.
- It Doesn’t Require Training to Use: Although EHR systems are relatively easy to use, it’s still necessary to train staff members on how to use them. If staff members are properly trained on how to use EHR software, they will be more likely to work efficiently and less likely to make errors.
How a Chiropractic EHR Can Help with Note Taking
Depending on the size of your clinic, you may see between 15 and 30 patients per day, or more. In addition to treatment patients, it is estimated that chiropractors spend 25% of their day documenting patient records. With this workload, chiropractors may be tempted to complete their patient notes at the end of the day, or later in the week. This allows the chiropractor to spend the full day on patients. While this might seem like a sensible idea, the approach could harm your practice.
Why EHR Notes Are Important
Chiropractors tend to use specific EHR notes called SOAP notes. SOAP stands for Subjective, Objective, Assessment, and Plan. They help to manage a practice, because at it’s basic level, SOAP notes:
- Allow for providers to record and share information,
- Document a patient’s progress,
- Determine the type and quality of care received, and
- Ensure accuracy in medical coding and billing
Completing SOAP Notes Right Away Has Many Benefits
When using a chiropractic EHR system, it is possible to create SOAP notes right away. There are a number of reasons to do so.
You Can Better Balance Your Work and Personal Life
If you find yourself having to spend your evenings or weekends behind a computer, catching up on your SOAP notes, considering using your chiropractic EHR in a more effective way. When you no longer delay in completing the SOAP notes, you can find yourself enjoying the most of your free time. You will be able to leave your office and focus on other areas in your life, such as your relationship, hobbies, entertainment, and more.
You Can Be Seen as More Credible
Everyone would like to have a flawless long term memory; however, this is not possible. It is known that the more time passes after any interaction, the less our brains can recall. This is why it is so important to not dely in including your SOAP notes in the chiropractic EHR system. Between 1990 and 2012, there were 5,796 medical malpractice claims filed against chiropractors. In the event you are facing a claim or lawsuit, your SOAP notes will become a part of the case. If your notes were completed during or right after the appointment, you will be seen as more credible. The longer you wait, it is possible that your SOAP notes could be argued and cast doubt upon any reviewers.
Healthier Patients and Practice
Medical records are intended to provide a thorough, accurate description of a patient’s medical history. This may include care and treatment, any medical conditions or diagnoses, and the results of treatment. These records should be very well documented and reflect all relevant aspects of the patients’ wellbeing. They also serve as a tool of communication. The sooner you include your notes in a chiropractic EHR, the more accurate and detailed your notes will be.
In turn, this can help you to provide a greater quality of care, and thereby, more satisfied patients. When you have an office of happy patients, you will be more likely to be referred to new patients which leads to practice growth.